HLAA Annual Requirements

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HLAA Annual Requirements

Let’s Communicate

HLAA wants to build a relationship with state organizations and chapters based on regular communication. We are one organization working together toward the same goal. In this age of email and social media, it’s easier now more than ever to stay in touch The HLAA headquarters office should at least hear from you once a year to complete certain reports and updates. However, please let’s dialogue more than that. It’s important we all know what is happening across the country as we work together to create awareness about hearing loss, work to end the stigma associated with hearing loss and encourage treatment and prevention.

Tax-Exempt Status Filing Due by May 15 Annually

In 2006, federal legislation was passed requiring most nonprofits, regardless of gross income, to file at minimum a 990-N (e-postcard) annually. At that time, HLAA began notifying chapters and state organizations that you are required to file at least the minimum return 990-N or face revocation of your tax-exempt status.

The IRS has now begun revoking the tax-exempt status of all organizations required to file that have not filed for the past three years. This could significantly impact the chapters’ and state organizations’ ability to raise funds or solicit donations, and cause you to go through the lengthy and costly process to have the IRS reinstate your tax-exempt status.

Here is the information you need to know as an HLAA Chapter to file the IRS 990.

Updates Due October 1 Annually

Please take a moment to complete the documents described below. Completed forms provide us with a snapshot of our state organizations and chapters and help us work together to strategically plan services, programs and outreach efforts.

All HLAA Chapters and State organizations must complete a Chapter/State Update form and send it to the HLAA State and Chapter Coordinator every year by October 1. This update form is used to list states and chapters on the Find a Local HLAA Chapter page. Without an update, our webmaster has no current information to post on the website which is essential when people look for support. We don’t want to give people dormant leads, especially when they are seeking peer support and local help.

Report Leadership Changes as They Happen

Please send address and leadership changes throughout the year to the HLAA State and Chapter Coordinator via email or mailing to HLAA, 7910 Woodmont Avenue, Suite 1200, Bethesda, Maryland 20814.

Please note: HLAA State organization and Chapter leaders/officers must be current HLAA members while in office because they not only represent the local organization, but they represent HLAA national in their communities and states. To join or rejoin, click here.

Tax Exemption

If a state office or chapter gained exemption from federal income tax under IRS tax code 501(c) (3) through HLAA (known also as “group exemption”), please submit their annual budget to the HLAA State and Chapter Coordinator every year. Due to IRS rules, failure to submit the budget on time will result in the organization being dropped from the HLAA application for federal income tax exemption.

Please call 301.657.2248, extension 101 or email the HLAA State and Chapter Coordinator with any questions you have about the forms. Thank you for returning these forms promptly.

Would You Like a List of HLAA Members in Your Area?

To get a list of HLAA members in your area or state, please click here for the HLAA List Use Agreement Form. Please sign it and return it to the HLAA State and Chapter Coordinator. After sending us the completed form initially, you may request a fresh list by sending an email to Chapters@hearingloss.org. In the message please specify what HLAA member records you would like to receive: records by the first, three digits of specific zip codes, by specific county/counties or in the entire state.